Biashara Records — Complete Booklet v2.1
The Simple Accounting System for Kenyan MSMEs
A pure, double-entry system for Google Sheets. No accountants, no expensive software.
Core Philosophy:
>Record once, report everywhere.
>No formula editing. You only touch inputs.
>Designed for speed (12-second entries).
>System Overview:
>8 linked sheets, but you only touch 3 daily (Inventory, Sales, Expenses).
>Automatically updates P&L, Balance Sheet, Inventory, and VAT.
Reports:
P&L, Balance Sheet, & VAT Summary: Investor-ready and always balanced (Assets = Liabilities + Equity).
Invoicing & Verification:
Generate professional PDFs with a QR code.
Customers scan the QR to verify the invoice on your domain, preventing fraud.
Double-Entry Made Simple:
Debit (Dr): What comes IN
Credit (Cr): What goes OUT
The system does this silently in the background